GFI MailArchiver for Exchange provides easy-to-use corporate email archiving, enabling you to archive all internal and external mail into one or multiple SQL databases, heavily reducing reliance on PST files. This allows you to provide users with easy, centralized access to past emails via a web-based search interface and the ability to quickly restore emails through a OneClick Restore process.
GFI MailArchiver is used to maintain an archive of all corporate email correspondence, significantly reduce the demands on the Exchange server, manage and reduce the company's dependency on PST files and also meet a growing number of regulations on compliance, eDiscovery and other legislation. Furthermore, this easy to install product requires very little administrative effort.
When GFI MailArchiver is installed, all email is stored in a central location that is easily accessible in two ways - through a folder in their Outlook email client or using a web browser.
Integration with Exchange and other email servers
GFI MailArchiver leverages the journaling feature of Exchange Server, providing unparalleled scalability and reliability. Other email archiving solutions actually replace the email with a link to their database, creating a single point of failure that can bring down your entire email system. They work in parallel, making no change to the way Exchange works. GFI MailArchiver can be used with Exchange as well as other email servers. They can poll email from any mail server which supports IMAP and Active Directory.
Outlook integration, with industry leading stub-free technology
Integration with Outlook means that archived email can be accessed from Outlook as if it was in an Exchange mailbox or a local PST file. While other products do offer Outlook integration, GFI MailArchiver does so without using stub files; a method that is discouraged by Microsoft as it creates problems for administrators. Using stub files, small portions of each email are still left in the Exchange Server store, creating a negative impact on server performance. GFI MailArchiver's stub-free approach to Outlook integration is an industry first. The software also provides administrators with full real-time synchronization of all folders and email in the Exchange mailbox.
Automatically archive email into one central storage
Your mail server is not the ideal place to store all organizational email! Over time it will cause a severe decline in email performance. Moving old emails into a database will keep your mail server performance high and email stores compact. You may archive your email in a SQL database (When email is stored in a standard SQL database, it is easy to backup and restore; no special Exchange backup tools are required. This setup is strongly recommended for high email volume environments.) Or directly to an NTFS hard drive (You may store email in a database that is located on an NTFS-formatted hard drive, saving you the license costs of Microsoft SQL Server! This setup is suitable for low email volume environments and for small enterprises that need to economize.).
Multiple database support and automatic database management
It is possible to archive emails in multiple databases, overriding the problem of having one large database that grows slow becomes a maintenance problem. They assist you to automatically archive emails to a new database after a specified time, for example, every month or quarter.
Reduce email storage requirements
Storing email in a database is more efficient than storing email in a PST file. They give you even more savings by compressing (and decompressing) attachments on the fly, which makes better use of your storage resources as compared with storing attachments in the Exchange stores. They also archive only one copy of attachments sent to multiple recipients.
Administrators are no longer forced to compromise between mailbox size quotas and Exchange performance. With GFI MailArchiver, users benefit from a near ‘unlimited' mailbox with easy access to their email at all times. With fewer storage demands, a smaller Exchange store, and no stub files left on the server, administrators will notice a marked increase in performance.
End PST nightmare
Using GFI MailArchiver for Exchange eliminates the need for users to archive their mail in PST files on local hard disks. PST files can end up being very large and difficult to backup and search. Many users do not know how to organize their PST files properly. They give your users the power browse and retrieve past email from the database, rather than having to dig through a store of PST files on disk to find a particular email.
Migrates old PST files off of client machines
Through GFI MailArchiver's agent-based PST Exporter, you can archive emails that were processed by Microsoft Exchange prior to the installation of GFI MailArchiver. The GFI PST Exporter uses the GFI MailArchiver Import Service to transfer emails to an archive store without any end-user intervention. Agents save extracted emails in a destination folder and the GFI MailArchiver Import Service then imports the extracted emails into a GFI MailArchiver archive store.
Give viewing rights and exempt users from archiving
GFI MailArchiver allows you to grant a user viewing rights to all email relating to a specific Active Directory Group. For example, the sales manager would be able to view all email sent or received by his or her team. Also, if required, you can instruct GFI MailArchiver for Exchange not to archive email to and from particular users, for instance it is possible to not archive the email of the IT group.
Access archived emails from anywhere
GFI MailArchiver allows users to access their archived email from anywhere in the world, using a browser. Email that had been deleted may also be seen (and restored).
Advanced email search and 'Saved Search' capabilities
Having a central store of email enables users to easily search through their past email and attachments (Microsoft Word, Excel, PDF, ZIP and many other formats). Once a search has been defined, the user can save the search criteria for easy reference at a later date, similar to Microsoft Outlook Search Folders. For example, you may save a search that displays all email correspondence with client X.
OneClick restore a single email to a mailbox
By simply clicking on a button, the user or the administrator can restore an email to a user's inbox in its original format. GFI MailArchiver restores any archived email (even deleted email) and these are resent to the user as an attachment.