The Smarsh hosted email archiving and email compliance solution will capture every email (and attachment) that enters or leaves your organization, as well as internal messages, and preserve them all in evidentiary-quality form in a central repository (an email archive for email retention). Within the Web-based Smarsh Management Console, administrators leverage best-in-class search, supervision and on-demand export functionality, crucial for archiving email, and fulfilling email archiving requirements for regulatory compliance.
Smarsh solutions for classification and supervision efficiency, data-leak prevention and email encryption were designed to integrate with the Smarsh email archiving platform. All services, including the Smarsh email archiving solution, within the integrated suite are centrally administrated through the Smarsh Management Console. Permissioned administrators can review electronic communication, implement classification, data-leak prevention and encryption policies, and analyze the effectiveness of enforcement procedures through comprehensive and customizable reporting. The Smarsh Management Console was built from the ground-up for the purpose of email retention to fulfill a multitude of email archiving requirements for companies in regulated industries. As email archiving requirements and email retention laws evolve and change, the Smarsh Management Console is flexible enough to keep up with regulators.
The unique Smarsh architecture is platform-agnostic and integrates with on-premise and SaaS messaging platforms. Journaling is the primary capture method for archiving email, but Smarsh supports multiple means of capture and email retention.
Messages and attachments are delivered and processed within the email archive immediately.
Full header data and metadata from each message is captured, indexed and preserved. In addition, all metadata created by message review activity within the Smarsh Management Console is also stored in a read-only format for subsequent evidentiary auditing, fulfilling email archiving requirements.
Import legacy email
Leverage Smarsh client data management resources and migrate legacy data into one platform, creating a consolidated email archive for rapid retrieval and review.
Redundant data centers
Email and electronic messages and attachments are preserved in the redundant, geographically-dispersed Smarsh data centers and burned to WORM (write once, read many) optical storage.
Messages are retained in accordance with client retention policies (and active legal holds).
Run robust ad-hoc discovery searches for one-time instances.
Support for multiple lexicon lists
Clients can customize company-approved lexicons of keywords/phrases for search and/or start with a default list provided by Smarsh.
Multiple email addresses, aliases
Search traffic of an unlimited number of email addresses per employee.
Immediate search results
Once the desired emails have been identified in the archive's search page, they can be immediately viewed online, downloaded directly to a PC, or encrypted and copied to portable electronic media.
Permission-based review hierarchy can be configured to model the review structure of your organization. Administrators can assign message supervision roles/authorities to specific users and groups, and grant the appropriate level of access/functionality to them. Smarsh can grant temporary permissions or access to compliance consultants, outside legal counsel or other individuals.
Run saved searches
Execute review procedures with regularly scheduled saved searches.
Full audit trail
Every administrator session and action taken throughout the entire lifecycle of a message is documented within the Smarsh Management Console.
Take action on messages
Reviewers have the ability to annotate, flag, open/close or escalate messages. All actions are logged and the subsequent metadata is indexed and searchable.