With the recognition that email has become as mission critical as any other IT system, most organizations are evaluating their overall policies and systems for email management. Across many industries and public sector organizations, IT professionals are being called on to address the three most common management concerns regarding email: resource management, retention management, and discovery management.
Given these challenges, tens of thousands of enterprises across the world are implementing email archiving software solutions. These systems typically allow IT organizations to control email storage costs, while giving end users more user-friendly email storage and search capabilities. Archiving software also provides legal departments with a consistent system for retaining and finding email messages across the enterprise.
Symantec Enterprise Vault provides a software-based intelligent archiving platform that stores, manages, and enables discovery of data within your Lotus Domino messaging environment. Because not all data is created equally, Enterprise Vault utilizes intelligent classification and retention technologies to capture, categorize, index, and store target data. These comprehensive capabilities enable IT organizations to enforce policies and protect corporate assets while reducing storage costs and simplifying management. Enterprise Vault also includes specialized applications such as Discovery Accelerator and Compliance Accelerator that mine archived data to support legal discovery, content compliance, knowledge management, and information security initiatives.
Automatic mailbox management
Give your users mailboxes of virtually unlimited size while controlling the growth of storage resources. Administrator-defined policies automatically archive individual email messages and attachments from Domino into Enterprise Vault. This enables Domino to focus on the dynamic handling of newer information, while Enterprise Vault software acts as a long-term repository for older information. Domino server performance can be dramatically improved, and users can enjoy instant access to their email without the associated cost and management issues.
Enterprise Vault can help your organization eliminate the need for.nsf file creation as a result of stringent mailbox quotas as a means to control storage consumption and ultimately storage costs. Giving email users a virtual bottomless mailbox using archiving policies based on mailbox quota utilization, attachment size, or actual message age, IT is able to more effectively govern the amount of data in their message store and automatically archiving older messages. By eliminating mailbox quotas you effectively eliminate the need for.nsf files which will inevitably take up storage space, Enterprise Vault helps reduce storage costs by eliminating the need to create and store these files from the beginning. It also ensures that critical corporate information from the email system is under IT control in a searchable, centralized repository.
Protection against theft and disaster
In many companies, archiving has quickly moved beyond a Lotus administrator's pilot project for reducing Domino storage to an integral part of an information lifecycle strategy. This often requires many different types of administrators to manage parts of the archive. Enterprise Vault provides access controls to protect the security and privacy of individual email users while allowing authorized users to search across mailboxes. Enterprise Vault also provides real-time performance metrics, reports, and analytics to help ensure that the application and the archive are running as expected.
Seamless end-user experienceProduct Highlights
The true power of Enterprise Vault software lies in the way it presents archived content to end users. Indexing of archived email and attachments, combined with seamless integration with Notes, Domino Web Access, and Domino, allows users to quickly and easily search for and retrieve information. Shortcuts and web-based search functions keep users instantly in touch with all archived email content on both the mailbox level and the organizational level. Whether a search is performed for large volumes of email or simply to locate a single item, the seamless presentation of archived data is an outstanding feature of Enterprise Vault software.
- Automatic mailbox management frees users from quota frustrations without compromising Domino performance and reliability
- Storage optimization eliminates unnecessary storage consumption, increasing stability and efficiency of user .nsf databases
- Protection against theft and disaster reduces the risk of exposure of private email archives
- Secure access controls to protect the privacy of corporate and user information, facilitate faster backup of Domino, and improve recovery time in a disaster
- Archiving enables the retrieval of email and other business content to meet legal and regulatory compliance requirements
- Powerful indexing and easy-to-use search features help users quickly find and retrieve important information