The single greatest challenge today to streamlining document based processes in the office is the fact that there are three dominant, yet incompatible, document formats - paper, Microsoft Office and PDF. A significant majority of knowledge and information in the office is still in paper format.
Locked in a paper document, knowledge and information is not easily shared across an organization. Microsoft Office provides millions of professionals a rich environment for document creation. However, the editable Microsoft Office file format is not well suited for electronic publishing and online document storage. On the other hand, PDF has emerged as an electronic file sharing standard providing business users with a format that is well suited for the viewing, sharing, printing and archiving of documents.
Nuance and Xerox have developed a solution to help you bridge this gap between paper, Microsoft Office and PDF. And a solution to significantly improve the way every person in your organization uses and shares documents - every day. The Scan to PC Desktop Professional solution is designed for seamless integration with Xerox multifunction devices.
Automated image acquisition
One challenge organizations face when implementing a network scanning solution in the office is how to simply deliver scanned images from the network device back to the user's desktops where they can productively begin to work with the image files. Xerox and Nuance solve that problem with the image retriever tool. Image retriever completely automates the image acquisition process so that each scanned image is there waiting on the user's PaperPort desktop by the time the user physically returns to the office from the Xerox MFP.
PDF document assembly
How do you quickly and easily merge scanned images, PDF and MS Office files with many network scanning solutions, document assembly of both scanned images and digital documents can be a cumbersome process. The answer is scanning with a Xerox MFP and Scan to PC Desktop Professional. Working with scanned and digital documents is as easy as stacking paper. PaperPort features a unique desktop design that displays individual page thumbnails alongside document thumbnails. Drag and drop entire documents within another document or selectively copy and paste individual pages from one PDF document to another. Quickly assemble custom PDF documents by combining scanned image files with Microsoft Word, Excel and PowerPoint files.
PDF creation and editing
Scan to PC Desktop Professional is the fast, easy and affordable way to turn all of your PC documents, forms, drawings and images into industry standard PDF files. With PDF converter professional, users have all the PDF tools required in the office, including compatibility with all PDF file types, compressed file sizes, password security, 128-bit encryption, batch conversion of multiple files at a time, watermarks, bookmarks, hyperlinks, and more. And with Scan to PC Desktop Professional, users now have the ability to edit directly within a PDF file itself!
Document repurposing - converting paper to digital
Have you ever faced the challenge of converting "old" paper documents to improved digital documents without scanning and Optical Character Recognition (OCR), this conversion is a time consuming and labor intensive process. With the Xerox MFP and Scan to PC Desktop Professional, the solution is professional document conversion from paper to fully editable digital documents with accurate and complete page layout and format retention.
Auto conversion to fully text searchable PDF
How do you make your office or your workgroup more efficient with network scanning one challenge is to get paper out of the office and into digital archives. For digital archiving of daily work product, the file format of choice is fully text searchable PDF. Often referred to as image over text PDF, searchable PDF retains the original look and feel of the paper document using a PDF Image file but renders the text within that file as machine readable for a text based search engine. With Xerox and the Scan to Desktop Professional solution, users can complete digital archiving to fully text searchable PDF at the user desktop or as an element of an automated workflow.
Paper to digital forms conversion
So much of the business world today is driven by paper-based forms. Imagine the productivity gains for your organization if you could migrate your key business workflows from paper to digital business forms. Now conversion to a digital forms workflow is just a click of the mouse away with Scan to PC Desktop Professional.
Automated image clean up
As your organization implements a scanning solution for the office, it is also important to enable users to be able to quickly and easily clean up and correct scanned images files at their desktop. PaperPort Professional makes it simple to adjust or improve images as they are being scanned from the Xerox MFP. PaperPort's Scanner Enhancement technology, or SET for short, means the user never has to rescan a crooked document again. PaperPort's SET tools are a robust collection of powerful image correction and annotation capabilities, including straighten, contrast adjustment, color conversion, sticky notes, highlighter, and stamps.